), Re. Some examples of employer conduct which violate the NLRA are: ÿ        Threatening employees with loss of jobs or benefits if they join or vote for a union or engage in protected concerted activity. Workplace documents All workplaces use documents to record their business activities. http://www.fbi.gov/publications/violence.pdf, http://www.osha.gov/SLTC/workplaceviolence/index.htm, http://www.bls.gov/iif/oshwc/osnr0026.pdf. quality upcoming available trainings in our area or via webinar. Additionally, I know we share an awareness of the important of precedent in our decision-making processes and our handling of workplace safety issues in a legally complaint manner. 311+ Checklist Templates in PDF | Word | Excel | Google Docs | Apple Pages | Google Sheets | Apple Numbers -, performance management checklist examples, resignation checklist examples & templates in pdf, 9+ Team Meeting Checklist Examples & Samples, 54+ Examples of Checklists in Word Doc Format, Discuss the time frame of the inspection activity. I believe I am being unlawfully retaliated against for having raised my concerns about practices at (Company) that seem to result in fraud. Reading materials are short and simple, with no extra information 3. I will follow this memo up with a list of quality upcoming available trainings in our area or via webinar, and/or I can create a training on my own that will cover the necessary topics. Using a workplace inspection checklist can help the management customize all the processes and procedures of the inspection based on the workplace areas that are essential to be evaluated. Wording of the questions and answers is similar or identical to the wording used in the reading materials If we learn that any errors have been made, I recommend that we remediate those as soon as possible. I recommend that HR and/or leadership review all performance evaluations before they are presented to employees to ensure they are sound and free of rater-bias and attribution error. The resources below are free and available to us to use at any time. Briefly, examples of labor organization conduct which violate the NLRA are: ÿ        Threats to employees that they will lose their jobs unless they support the union. Moving forward I recommend that we consider implementing a, decision-making protocol that will include technical assistance consultation from no-, cost government or SHRM resources to prevent errors in the future. I have also experienced disparate treatment of any ordinary minor errors I have made both as compared to those of my colleagues and as compared to treatment given to minor errors I may have made prior to my having raised my ADA concerns. Again, there is a wide range of variations when it comes to workplace inspection checklists which is why it will be better if you will first learn the basics of checklist development. My membership in SHRM provides free information, white papers, case-law information, and cutting-edge research capabilities along with toolkits for how to best handle EEO and SHP-related issues. If you wish to donate unused vacation, sick, or personal leave accrual, please let me know by responding to this message. We will not tolerate anyone intimidating, humiliating or sabotaging others in our workplace. SAMPLE MEMO TO A COLLEAGUE ABOUT SHARED COMPLIANCE RESPONSIBILITIES, Given that as supervisors we share legal and ethical compliance responsibilities, I recommend that we consider implementing a decision-making protocol for any HR issue that requires input from multiple perspectives, such as from HR, Legal, Leadership, Operations, Safety and Health, and/or Finance. We also share a commitment to prevent liability exposure for. ÿ        Threatening to close the plant if employees select a union to represent them. Unless I am unaware of additional information or documentation related to, this matter, I recommend that we revisit this situation and seek technical FMLA, assistance to ensure that we at (Company) have not made any errors in violation of the, FMLA. Unless I am unaware of additional information or documentation related to this matter, I recommend that we revisit this situation and seek technical OSHA assistance to ensure that we at (Company) have not made any errors in violation of OSHA regulations. My membership in SHRM provides free information, white papers, case-law information, and research capabilities along with toolkits for how to best handle union and related issues. I again recommend that we take full advantage of technical assistance resources available to us when there is disagreement among us, including the following: ÿ        ADA and ADAAA Technical Assistance, ÿ        State Division of Human Rights Technical Assistance. Unless you have an objection, I will draft a sample policy for your review. My job performance is also being much more harshly evaluated than ever before. 3. Additionally, traditional dry-cleaning methods have been reported to have a deleterious effect on the environment as well as on human health. The office where you go to work every day to do your job is an example of your workplace. I will follow this memo up with a list of. With the approval of a supervisor and HR, flextime may extend beyond one month. If you do not know how to start making a workplace inspection checklist, here are some of the things that you can initially do: 1. Review different kinds of task checklist examples so you can be knowledgeable of the functions of each in the business environment. SAMPLE LETTER (NONANONYMOUS VERSION): FORMAL EXTERNAL COMPLAINTS, On letterhead (if possible, but not necessary), Name and Address of Person/Commission/Agency to Whom You Are Complaining, To Whom It May Concern: [Individual(s) or Commission to which you are complaining]. Professional advice should be sought before use. Additionally, I recommend that all persons involved in public and/or product-, safety concerns or complaint-receipts, investigations, or determinations attend formal, training on these technical compliance issues. Moving forward, I recommend that the/an HR Director must review all written directives to employees before they are given to employees to avoid the communication of inappropriate directives such as in this example. I am concerned about how the recent situation with (employee’s name) is being handled. Unless you have an objection, I will draft this memo announcing this new initiative that will allow employees to be more physically comfortable as well as happier at (Company). Employee Flextime requests can be applied to whole days as well as partial days and are always at the discretion of the supervisors(core workdays remain-insert your company’s core hours-for most staff). 2. The benefits of implementing a policy around healthy humor using guidelines such as these are that a firewall is created that forces employees to stop short of inappropriate behavior before they even approach the danger zone of EEO issues and that employees feel confident that they can work in an environment of dignity, respect, and security. Although the structure of a report is fairly consistent, it may vary according to the audience. You may use examples of employment accomplishments in a performance evaluation, in a bid for a raise … There are significant inconsistencies that are liability risks in terms of disparate policy application to different employees without justification. Specifically my concerns about this directive to this employee are: Emotions are part of being human; therefore, this request is unrealistic and unreasonable. This is where an apparently neutral provision, practice or requirement puts people I can provide you with a training draft for review within two weeks if you have no objections. I recommend that we use these resources in the future to ensure legally complaint decision-making processes related to ADA/ADAAA issues. I request that (Company) management staff attend the NY State Dispute Resolution’s (NYSDRA) Workplace Conflict Management Training as their schedules allow, or that (Company) retains NYSDRA to bring this excellent training to (Company). Moving forward, I recommend that we consider implementing a decision-making protocol that will include technical assistance consultation from no-cost government or SHRM resources to prevent errors in the future. These Sample Memos are written from the perspective of a Human Resources Professional –. Moving forward, I recommend that we consider implementing a decision-making protocol that will include technical assistance consultation from no-cost government or SHRM resources to prevent errors in the future. SAMPLE MEMO REGARDING BULLYING AND WORKPLACE VIOLENCE, Re. I am asking that our non-retaliation policies be reviewed, that my concerns noted in my previous memo date __________ as well as in this memo be reviewed, and that all previous retaliatory actions against me be corrected and stop immediately. http://www.jan.wvu.edu/links/adasummary.htm. You may also see printable checklist examples. Ensure only appropriate information is used in decisions affecting the employment relationship. Hence, your checklist should be highly-usable when it comes to making the process easier and faster. Investigate the accuracy and source of information before allowing it to be used in employment-related decisions. 2. I know we share a strong commitment to consistent application of all (Company)’s policies as well as compliance with all relevant city, state, and federal laws related to workplace safety laws. Specify all the spaces that are used by employees. You may also check out task checklist examples. Dictionary ! You may also see. I believe we will realize we all have the same goals once more clarity is gained regarding technical compliance knowledge and once the codes of conduct mentioned above are reviewed. This could easily appear to be an example of disparate treatment for any reason including related to personal conflicts of interests. There are also several examples of staff members who have regularly and repeatedly engaged in policy infractions yet have been given praises, promotions, public praise, and extremely unusual privileges without having their regular policy infractions addressed at all. Learn how you can create a group doc on Workplace. ), Re. Moving forward, I recommend that we consider implementing a decision-making protocol that will include technical assistance consultation from no-cost government or SHRM resources to prevent errors in the future. Aside from ensuring the organization of the inspection activities, one of the advantages of creating a workplace inspection checklist and executing its content aso include the easier manner on how you can identify the hazards that you need to observe during the workplace inspection especially those that are from the specifications requested or made by any of the stakeholders of the business. We can do more to prevent workplace violence. You may also like cleaning checklist examples & samples. I again recommend that we use these resources in the future to ensure legally complaint decision-making processes related to ADA issues. In case you no longer have that information, I have provided it for you below: Name and full address and contact info for (Company)’s WC Insurance carrier: (Company)’s FEIN (Federal Employer Identification Number): Our UI (Unemployment Insurance) Reg. Moving forward, I recommend that we consider, implementing a decision-making protocol that will include technical assistance, consultation from no-cost government nor SHRM resources to prevent errors in the, future. I recommend that leadership and HR review SHRM’s Code of Ethical and Professional Standards as well as develop sufficient technical knowledge of ADA, EEO, State Human Rights laws, and other laws, so  there is clarity regarding how these must inform our compliance roles and responsibilities at (Company). : Concerns about (Company) Engaging in Actions That Could Be Characterized as Retaliatory. Our anti-harassment policy expresses our commitment to maintain a workplace that’s free of harassment, so our employees can feel safe and happy. Do not be vague when discussing the activity and its processes. I am concerned about how the recent situation with (employee’s name) is being handled. We share a collective responsibility to ensure (Company)’s compliance with OSHA workplace safety regulations. A workplace inspection checklist can help businesses to maintain the continuity of their activities and programs towards the achievement of a safe workplace. Unless I am unaware of additional information or documentation related to this matter, I recommend that we revisit this situation and seek technical workplace safety assistance to ensure that we at (Company) have not made any errors in violation of OSHA or the ADAAA. My membership in SHRM provides free information, white papers, case-law information, and research capabilities along with toolkits for how to best handle workplace bullying and workplace violence issues. 4. There are staff members at (Company) who have not received any response to policy infractions despite engaging in problematic behaviors regularly, even daily. This initiative will also contribute to a workplace culture that acknowledges and appreciates those with whom we work. :        Recommendation Regarding “Healthy Humor” Policy. I will forward those to you regularly as needed. An employee code of conduct policy may also be referred to as a conduct in the workplace policy. I have attached information from the Job Accommodation Network’s (JAN’s) website that I believe will assist us in ensuring that our corporate governance practices around ADA (and ADAAA) and related issues are handled in a legally complaint manner. Document management solutions are highly effective in reducing hundreds of hours that were wasted in the distribution, locating and managing of paper files. Unless I am unaware of additional information or documentation related to this matter, I recommend that we revisit this situation and seek technical assistance to ensure that we at (Company) have not made any errors in violation of the NLRA. – because there IS an epidemic in the US of workplaces that will unlawfully retaliate against people who raise such issues. A copy of the timesheet for the period during the hours in excess of 80 hours were worked must be signed and submitted prior to usage. Please let me know if you have any questions. We share a strong commitment to prevent liability exposure for (Company) and for ourselves personally. I am recommending that my attached audit dated ___________ be used to change the FLSA status of the attached list of employees so that (Company) avoids FLSA penalty fines from the DOL, lawsuits from those who have not been compensated properly according to FLSA laws, the possibility of angry employees voting to bring a union to (Company), and negative publicity for (Company). Here are some of the things that can be the focus on particular workplace inspection checklist: Making a workplace inspection checklist should be prioritized by the management. I/we implore you to contact (Company)’s leadership and order a freeze on all employee terminations until the conclusion of an official, prompt, sound, and impartial investigation. – Workplace Precautions ... • A Simple Risk Estimation Example..... 45 – Hazards ... words ‘safety and health’ are used throughout the document for conciseness and are intended to include the safety, health and welfare of employees and others at work due ), Re. Please help! Please let me know if you would like to discuss these as they relate to my role at (Company). My membership in, capabilities along with toolkits for how to best handle issues concerning the prevention, of inadvertent or intentional retaliation. A Mental Health Policy Document for the Workplace 6 Direct discrimination – when one person is treated less well than another in a similar situation on the basis of their disability. Re. Acquire and disseminate information through ethical and responsible means. I would like to suggest that (Company) reward unpaid interns with lunch with their supervisor paid for by (Company) and a (Company) t-shirt at the end of their internships. 6. We share a collective responsibility to ensure (Company)’s compliance with NLRA. I know we share a strong commitment to the consistent application of all (Company)’s policies as well as compliance with all relevant city, state, and federal laws related to workplace safety and prohibitions against unlawful retaliation under OSHA. Instead, use Zapier to set up an automated workflow. Workplace is a communication tool that connects everyone in your company, even if they’re working remotely. Include full contact information for all complaints. A workplace inspection checklist can guide people when it comes to the assessment of the work environment especially when it comes to the condition of the facility and the potential problems that may arise from poorly maintained office areas. Document Use at Work bundles two resources together: Document Literacy: A Guide for Workplace/Workforce Educators & Instructors and The Language of Documents: A Guide to Information Display in the Workplace.. It will not only help you become more systematic, but it can also ensure you that the inspection will be recorded and documented accordingly. We share a collective responsibility to ensure (Company)’s compliance with public and, product safety laws that prohibit retaliation against any employee who raises concerns, about public or product safety. I am concerned about how the recent situation with (employee’s name or complaint) is being handled. I would like to suggest that (Company) implement an Anti-Workplace Bullying Policy. Many other employees have cursed, yelled,  slammed doors, raised their voices, or hung up on other employees during moments of anger; yet those have not been given such a directive, so there is a consistency issue. My membership in SHRM provides free information, white papers, case-law information, and research capabilities along with toolkits for how to best handle workplace safety and related issues. Present all the exit and emergency routes of the workplace. SAMPLE MEMO ANNOUNCING EI ASSESSMENT AND TRAINING, Re. :        Request for NYSDRA Workplace Conflict Management Training for all Managerial Staff. I recommend that (Company) implement a “Healthy Humor” Policy by mandating an annual hour-long training for all staff and presenting a written policy, along with the attached chart by Joel Goodman, Ph.D. To learn how to make formal complaints, visit the EEOC – http://www.EEOC.gov/, SAMPLE MEMO REGARDING EEO COMPLIANCE CONCERNS, (This is for sexual harassment and for harassment or discrimination based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information), On letterhead, interoffice memo format, or via e-mail, (Include any others on this list to whom this memo should be addressed. There are a lot of ways on how businesses can benefit from having a workplace inspection checklist. SAMPLE MEMO REGARDING FMLA COMPLIANCE CONCERNS, To:          Your Supervisor (also include the supervisor of an employee, or any others on this list to whom this memo should be addressed), Re. I recommend that we use these resources in. I have responsibility to adhere to SHRM code of professional conduct and our legal staff has an obligation to adhere to their own code of professional responsibility. Employees who are physically comfortable think more clearly and perform better. policies to all employees an situations as well as compliance with all relevant city, state. To:          HR Assistant (Person’s Name), Re. I recommend that we use these resources in the future to ensure legally compliant decision-making processes related to OSHA and retaliation-prevention issues. http://www.jan.wvu.edu/media/accessibilityfact.doc. I can also comment on the suggestions if you would like and let you know if I believe the suggestion is on (Company) would benefit from pursuing. Reading materials include basic company policies, procedures, and announcements 2. I would be happy to design and present this training, which would simply explain the differences between each example of healthy and unhealthy humor and elaborate upon the many ways in which unhealthy humor is destructive at the workplace. It is chronological and a precise description of the employee’s actions, the manager’s actions, and events … You may also check out performance management checklist examples. Additionally, I recommend that all persons involved in FMLA decisions attend formal training on FMLA compliance issues. :        Recommendation to Install and Announce Boxes for Employees to Use Anonymously. ), Re. You may also see blank checklist examples & samples. (List any other relevant departments.). This will demonstrate (Company)’s good will and commitment to remaining legally complaint with all relevant labor laws, and will serve to help keep (Company) union-free. For example, a  supervisor may ask an employee to work on a weekend day and take other time off. (You may customize this to your company.). 4. ÿ        Transferring, laying off, terminating, assigning employees more difficult work tasks, or otherwise punishing employees because they filed unfair labor practice charges or participated in an investigation conducted by NLRB. First and foremost, ,I am/we are requesting whistleblower protection inasmuch as it applies to me/us at the city, state, and/or federal level for myself (and others if relevant) for making this/these complaint(s). Sample report from the field of information technology; Project status report Remember, writing in the workplace is not the same as writing for a scholarly journal or writing for a newspaper or magazine, although the goal is the same. I believe this training would be enormously helpful to (Company)’s staff among managers, with managers and their staff, and that it could eventually be taught to all staff. I propose that (Company) implement that unpaid internship program I have outlined below. Additionally, we have a responsibility to investigate complaints promptly, thoroughly, and soundly. :        Emotional Intelligence (EI) Training Initiative. I/we are also requesting any other protections against retaliation to which this complaint may entitle me/us. There are different kinds of workplace inspection activities which are commonly related to maintenance, assessment, and emergency response development and updating. I can regularly collect any suggestions and relay them to leadership in my (choose which you use: weekly/biweekly/monthly/quarterly) reports. Having a workplace inspection checklist can give the advantage of planning all the activities related to the program. :        Concerns about (Union) Compliance with NLRA. Indirect discrimination – often referred to as discrimination by impact. There are a number of no-cost governmental accurate technical assistance resources available to us. I recommend that we use these resources in the future to ensure legally compliant decision-making processes likely to assist us in avoiding any actual or appearance of unlawful retaliation. Future to ensure ( Company ) Implement an Anti-Workplace bullying policy with DISABILITIES ACT, Re.: _________________ of! An epidemic in the workplace that i believe i am compelled to express concern about the. Office or factory, where people are employed ( also include your,. May entitle me/us information to you regularly as needed connects everyone in your working.! And available to us to use at any time items must be via! Way for ( Company ) as well as personal liability exposure for ( Company ) ’ s annual membership currently. ( employee ’ s compliance with NLRA Live video broadcasting to get people talking and working.. 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